The incumbent has primary responsibility for the functions of Health Information Management (HIM) and Coding, which includes: budgeting, monitoring, planning, and directing. Under the general direction of the Compliance Officer and Chief Financial Officer, the HIM Director is responsible for affecting the ongoing quality and efficiency for all areas and processes of the department. In accordance with regulatory bodies, the incumbent must provide systems for acquiring, analyzing, storing and retrieving information so that it can be readily available when needed. Important factors to the success of this position are strategic planning for process improvement and the ability to build and maintain strong relationships with other key leaders, staff, and physicians.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Following is a summary of the major job processes. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
- Ensures all department and facility guidelines are followed.
- Manages systems for continuously monitoring, evaluating, reporting and improving the departmental functions.
- Monitors, reports and educates HIPAA Privacy compliance with facility employees.
- Represents facility as Privacy Officer and responds appropriately to reported HIPAA Privacy violations as per facility guidelines.
- Oversees implementation and adherence to the HIM compliance and clinical documentation improvement programs.
- Monitors key performance indicators on a routine basis (daily, weekly, monthly).
- Reports key performance indicators on a routine basis as requested by local administrative leaders.
- Receives, investigates, and reports HIM compliance violations to the Compliance Officer.
- Ensures the appropriate dissemination and communication of all regulation, policy and guideline changes to affected personnel.
- Serves as a subject matter expert for department managers, staff, physicians and administration for obtaining information or clarification on documentation standards, state and federal law and regulatory requirements relating to HIM.
- Develops specific departmental performance improvement plans.
- Facilitate activities to meet identified learning needs of staff.
- Coaches and counsels staff as required; ensures written documentation is provided to support coaching and/or corrective action as appropriate.
- Plans, directs, organizes and manages the activities of the HIM department according to facility guidelines and Medical Staff Bylaws, Rules and Regulations.
- Prepares and submits the proposed annual operating and capital budgets for designated cost centers by the specific deadline.
- Maintains accountability for budget compliance and budget variance.
- Ensures completion of employee evaluations within prescribed timeframe.
- Facilitate staff involvement in management of processes.
- Involve staff in decision making within unit when possible.
- Facilitate involvement on project/PI teams.
- Strives to maintain adequate staffing to ensure accurate and timely processing of records.
- Identify, communicate and coordinate activities to address opportunities to improve processes.
- Initiate process improvement in collaboration with leaders of affected unit(s)/dept(s).
- Monitor process improvements in the department.
- Facilitate collaboration with other departments or disciplines to achieve desired outcomes.
- Responsible for periodic review and revision of the departmental guidelines.
- Provide progress updates to staff in a timely manner.
- Hold regular dialogue with staff and peers.
- Utilize effective communication methods to deliver information and share responsibility for effective internal communications through a team approach.
- Supportive of the Compliance program set forth by IASIS and demonstrated by: a. Upholds the Standards of Conduct and Corporate Compliance. b .Adheres to and helps to enforce all compliance policies relevant to his/her area. c. Assures timely compliance education as requested by the Regional Compliance & Safety Officer.
- Sets an example to all staff in their daily activities.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Work Experience: 3-5 years of health information management experience in directing HIM in a large acute care facility or otherwise comparable healthcare setting.
License/Registration/Certification: Certification as a Registered Health Information Administrator (RHIA), Registered Health Information Technician (RHIT), or Certified Coding Specialist (CCS).
Education & Training: Bachelor’s, preferred.
Skills: Current practice in area of responsibility; regulatory/governing standards, policies, and procedures; required computer/information systems; equipment used in performing assigned duties; ability to develop learning plans, give and receive feedback. Must be skilled in delegating, decision making, team building, and managing conflict & change.
For physical demands of position, including vision, hearing, repetitive motion and environment, see following description.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.